Effective 27/12/24
Get Recruited (UK) Ltd, its subsidiaries and connected companies (we, us, our or Get Recruited), are committed to protecting the privacy of our candidates, clients and users of our website. This notice describes how we may use, process, store and disclose personal data that we may collect about individuals, including if you register with us for work-finding services via our candidate registration process, through this website and from other sources, such as when you apply for a job through job sites or we download your CV from a Job Site such as, but not restricted to Totaljobs, Reed, CV Library, and LinkedIn.
We want to provide a safe and secure user experience. We will ensure that the information you submit to us via our website or through any of our offices is only used for the purposes set out in this policy notice.
We act as a controller, and we are responsible for the personal data we process. This Notice informs you how we collect, use and protect your personal data and informs you about your privacy rights.
It is important that you read this Notice together with any other Privacy Notice we may provide on specific occasions when we are collecting or processing your personal data for new purposes so that you are aware of how and why we are using your personal data. This Notice supplements other Privacy Notices you may receive from us and is not intended to override them. The types of personal data we collect and how we use them are described in the sections below.
The Information We Collect:
We collect different types of personal data depending on our relationship with you and you may be in one or more of these categories:
candidates registered with us searching for temporary work as an agency worker or seeking permanent or fixed-term contract employment;
candidates that have uploaded a CV to a job site databases
candidates applying for employed roles working for Get Recruited e.g., as a recruitment consultant or any other capacity;
internal employees carrying out work and operational activities connected to the performance of our business operations;
business contacts at clients, hiring organisations and suppliers of goods and services.
Using this Website
When you use the Get Recruited website, as a candidate, we give you the option of registering your CV, you can do this either to apply for a specific advertised job or via a general registration for consideration by our recruitment team for positions as they arise. In these circumstances, your data will be stored securely on our website and on our secure online candidate database which has been integrated with our website.
As a candidate or business contacts at clients, hiring organisations and suppliers, we may also ask for certain personal data including your name and contact information (email, address and phone number). Depending on the nature of your enquiry or activities on our website, we may also ask for your job search criteria and preferences, employment experience, salary, and other background information together with any login ID and password created by you.
You can request us to send you job alerts through the website by entering a specific job title and location. You can stop receiving these job alerts at any time by clicking on the unsubscribe link contained in the job alert email.
Our website may also use a website recording service which can record mouse clicks, mouse movements, page scrolling and any text keyed into website forms. If we use this software, any data collected by this service is used to improve our website usability. The information collected is stored and used for aggregated and statistical reporting and is not shared with anybody else.
This website is not intended for children, and we do not knowingly collect data relating to children.
Candidates
Get Recruited will collect personal data directly from you during telephone calls, linkedin communications, interviews, videos, online meetings, registration forms and from other sources including your CV when you apply for a job through job sites, directly through our website, when you upload your CV to a job site, from Social Media sites such as LinkedIn, Facebook and Twitter and when you provide us with your details during a job fair, promotional, networking or training event.
When you ask us to provide you with work-finding services, we will collect your personal data directly from you, your CV, from employment and educational referees and via online tests and assessments you may perform at our request.
We may disclose your personal data to our clients and key suppliers in the UK, Europe and outside the EEA for relevant job vacancies. Our clients may request additional personal data about you in relation to their job vacancies and requirements.
Your personal data will be securely stored in our secure online candidate databases.
As part of our work-finding services our recruitment consultants and our secure online candidate database may send you job alert emails that may match your job search criteria and preferences and other jobs and roles you may find interesting when your qualifications, skills and experience match our clients’ vacancies. You can stop receiving these job alerts at any time by clicking the ‘unsubscribe’ link contained in the job alert email.
The categories of personal data we may collect include:
your identity (your full name, previous names, evidence of change of name); gender, date of birth, marital status and social media URL);
evidence of your right to work in the UK which may include a photograph, nationality, place of birth, birth certificate, driving licence, etc (in accordance with Home Office requirements);
contact details including your name, personal email, home address and phone numbers so that we can contact you by email and text message;
bank account and national insurance number (so we can make payments to you and account for tax if you are working as an agency worker supplied through Get Recruited);
your job search criteria, preferences and expectations;
your qualifications, skills, experience and training;
current and desired salary/remuneration package/pay rate and other benefits;
educational history;
employment history;
details of past and current employment and/or educational referees;
references;
online skill tests;
details of health/disabilities (where you choose to provide this data and it is relevant);
unspent criminal/motoring convictions, court proceedings and pending court proceedings relating to an offence committed or alleged to have been committed by you;
other information contained in your CV or that you choose to provide to us;
technical data including internet protocol (IP) address, your login data, browser type and version, time zone setting and location, browser plug-in types and versions, operating system and platform and other technology on the devices you use to access this website. We may also receive technical data about you if you visit other websites employing our cookies. Please see our cookie policy below for further details;
profile data including your username and password, your interests, preferences, feedback and customer survey responses;
usage data including information about how you use our website and services;
marketing and communications data including your marketing and communication preferences.
We want to ensure we keep your personal data accurate and up to date and we may ask you to update your data and/or provide us with an updated CV on a regular basis to help us to do this.
The basis we process your personal data for these purposes is your consent and to fulfil a contract. When we collect personal data from you directly, we will provide a link to this privacy notice at the time we collect the data. When we obtain personal data indirectly, we will endeavour to provide a link to this privacy notice when we first contact you, first pass the data to a third party or within one month, whichever is the latter. However, In addition, this privacy notice is always available on our website with links in each of our email communications, making it accessible to you at all times. We will retain your personal data indefinitely unless you request for it to be removed.
Clients, Hiring Organisations and Suppliers
If you are a client, prospective client, hiring organisation or supplier of goods and services, we will collect and process information about individuals in your organisation. We may enter the individual’s name, telephone number and business email address into our database as a designated point of contact for that organisation, along with the individual’s other business contact data.
We process personal data about business contacts to provide our services, for invoicing and approving timesheets (when we have supplied temporary agency workers), or as a recipient of the supplier’s goods and services.
If the individual business contact is also a registered candidate we may be processing additional personal data for work finding and other purposes as described in this notice.
The source of business contact data may be the individual themselves, or their name and business details may be provided to us by a member of their Business Support, HR or Procurement department, another hiring manager or existing business contact or a candidate we have placed or that has interviewed at the organisation.
We may also obtain these details from websites, social media, public and other sources. This processing is necessary for the purposes of our legitimate interests in providing our services, managing our business relationships and/or fulfilling a contract.
We may send business-to-business email marketing to corporate contacts. Individuals can unsubscribe from marketing at any time by clicking the ‘unsubscribe’ link included in our marketing emails or by contacting: removeme@get-recruited.co.uk
Special Categories of Personal Data
We may collect details about your unspent criminal and/or motoring convictions, court proceedings, or any pending proceedings relating to an offence committed or alleged to have been committed by you is processed only to the extent that it is relevant (by way of example, to enable us to assess whether these present grounds for not taking a job application further) and may be disclosed to our clients so that they can determine if these are relevant to your suitability for a role within their organisation. Get Recruited will inform you and ask for consent before we do this.
If you choose to provide us with health data, we will process this only to the extent that it is necessary and relevant (e.g., for the purposes of making interview arrangements). Special categories of personal data will be processed in accordance with the restrictions imposed by law and will be retained for no longer than necessary before being deleted.
How we use your Personal Data
Get Recruited use, process, store and disclose your personal data and other data we collect including to administer your job application, during our candidate registration process, to provide you with work-finding services including temporary assignments, permanent and fixed term contract placements. We provide you with employment opportunities and career-related information through this website, via telephone, SMS and by email sent from our recruitment consultants.
We process your personal data in accordance with this notice, to evaluate your suitability for roles, conducting background and verification checks and we will disclose your personal data to our clients and hiring organisations in relation to their job vacancies.
We also process your personal data for other legitimate interests in connection with our business such as providing service announcements, communications relating to changes to this notice, producing statistics, analysing how successful our marketing campaigns are, the number of visitors to our website and complying with other contractual, financial, legal and regulatory obligations and duties.
If you provide us with information about third parties, we will assume that the third party has given you permission to do so and to Get Recruited collecting, processing and transferring their personal data to the same extent as yours.
The success of Get Recruited is dependent on efficiently matching candidates to client vacancies. In this context we use artificial intelligence (AI) provided by a third party Bullhorn Automation (Also known as Herefish) based in the UK & US as this assists our recruitment consultants perform the search and match of proposed candidates with client job vacancies more efficiently.
When you apply to a job advert and submit your CV, we download your personal data from a job site or Social Media, your personal data is processed by Broadbean (UK & US based multi-posting advertising tool), Bullhorn ATS (Based in the UK and US) & Bullhorn Automation and matched against clients’ job vacancies. If we do not hold an existing candidate record in our database, your personal data will be created on our secure online database. On the basis of Legitimate Interest, a limited amount of Data within our Bullhorn ATS will be securely and confidentially shared with LinkedIn & LinkedIn RSC (Based in UK & US) as part of our integrations, this enables us to sync profiles, messages and InMail communications back into Bullhorn ATS, this improves the recruiting service we provide to candidates.
The benefit of the AI search and match capability is that it supports our recruitment consultants to search more CVs and match personal data against clients’ job vacancies faster, ignoring irrelevant data. Our recruitment consultants are presented with a list of proposed candidates that are potentially suitable for a client’s vacancy but it does not lead to automated decision-making.
Our recruitment consultants decide which candidates to shortlist for a specific client’s job, based on their expertise, knowledge of the job market, insight into the client’s business and requirements for the role, candidate discussions and other relevant criteria. Prior to disclosing your personal data to our clients and hiring organisations, our Recruitment Consultants will speak with you about the job vacancy first.
Ultimately, clients (through their hiring personnel) decide which candidates to select for interviews (if any). Our clients’ hiring personnel (not our AI tool) make the final decision on which candidate to select for their job (if any) and ultimately proceed to hire/engage/employ the candidate.
If you would like more information about our AI tool and/or if you wish to object to the processing of your personal data by our AI tool then contact: privacypolicy@get-recruited.co.uk
If you object to the processing of your personal data by our AI tool, our recruitment consultants will continue to provide work-finding services using other methods to search for job opportunities for you.
Change of Purpose
We will only use your personal data for the purposes for which we collected it (e.g. the provision of work-finding services if you are a candidate unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose.
If we need to use your personal data for an unrelated purpose, we will notify you and we will explain the legal basis which allows us to do so.
We may process your personal data without your knowledge or consent, in compliance with the above rules, where this is required or permitted by applicable law.
Transferring your Personal Data outside of the UK / Europe
We may share some of your personal data with our group companies (Get Recruited London Ltd & Get Recruited Temps Ltd) within the UK who may use and process your personal data for similar purposes as described in this Notice.
We may transfer your personal to third-party recipients (who are not group companies) located outside the UK, EEA or in a location that does not have adequacy status. The data protection laws outside the UK and Europe may not provide an equivalent level of protection to those in the UK and in these circumstances we will take steps to ensure that your personal data is adequately protected, secure, and kept confidential and that we have a lawful basis for the transfer. If we transfer your personnel to third-party recipients (who are not group companies) located outside the UK, EEA or in a location that does not have adequacy status, we will require the recipients to sign the approved standard contract clauses containing appropriate additional safeguards and when required, we will incorporate adequate technical and organisational measures to protect the data from surveillance and monitoring by public authorities in the third country. We impose security, confidentiality, privacy and other obligations in our contracts with third parties (including those located in the UK/EEA) as appropriate based on the business relationship, the nature of the services and the types of personal data processed.
Disclosing your Personal Data to Third Parties
To the extent necessary or appropriate and without notifying you, Get Recruited may disclose your personal data to external third parties (not group companies) for legitimate and commercial purposes for the management and conduct of the business, in the following circumstances:
to companies and individuals, we employ to perform business functions and services on our behalf. Examples of service providers include: providing payroll services to enable us to pay our employees and agency workers; background screening and verification services; our software providers, including, but not restricted to LinkedIn, LinkedIn RSC, Bullhorn ATS, Bullhorn Automation, Microsoft; providers of data analysis services including the assistance of artificial intelligence for the purpose of efficient search and match of proposed candidates with client job vacancies; providing AI matched job recommendations; data security such as anti-virus scanning, detection and removal of malicious suspicious software; data storage facilities including in the US and the Cloud; hosting our Web servers; managing job posting applications and CVs submitted through job sites; analysing data and producing statistics; and legal, accounting, audit and other professional services;
to government agencies including HM Revenue & Customs; UK Visas & Immigration; Home Office; Police and other law enforcement agencies; regulatory and supervisory authorities (such as the UK Information Commissioner); credit reference agencies; the Disclosure and Barring Service; and third parties performing sanctions and terrorism checks;
to comply with applicable laws, the service of legal process, or if we reasonably believe that such action is necessary to: (a) comply with the law requiring such disclosure; (b) protect the rights or property of Get Recruited or its group companies; (c) prevent a crime, protect national security or for fraud detection or prevention; or (d) protect the personal safety of individuals using our website and/or members of the public;
to third parties to whom we may choose to sell, transfer, or merge parts of our business or our assets. Alternatively, we may seek to acquire other businesses or merge with them. If a change happens to our business, we will let you know; and
to IT consultants carrying out technical customer support, testing and development work on our IT systems, service providers whom we may appoint as data processors and other service providers who may be based in the United States.
Where applicable, we will impose appropriate contractual security, confidentiality and other obligations on third-party service providers and processors we have appointed, based on the nature of the services they provide to us and the types of personal data processed.
We will only permit them to process your personal data in accordance with the law and our instructions. We do not allow third-party processors to use your personal data for their own purposes, and when our relationship ends we will ensure personal data is retained for the period we instruct, securely returned, destroyed or anonymised so that you can no longer be identified.
Third parties who are also controllers are responsible for processing your personal data for their purposes, for example, HM Revenue & Customs is a controller for tax purposes. We may not be able to impose obligations or restrictions on these controllers and we recommend that you review the applicable third party’s privacy notice in connection with how they process your personal data.
Call & SMS Recording
Get Recruited uses CloudCall, a company based in the UK to record telephone calls & SMS communications, and in addition, we use TextUS, a US Based company for SMS communication & recording. The data collected is securely stored by the suppliers and where possible, is synchronised to our integrated secure online database, which is operated by Bullhorn, a US-based recruitment software business.
We may use the Call & SMS recording service to record phone calls and communications. When calls are recorded, we collect a digital recording of the telephone conversation and the telephone number of both parties (Internal & External). For SMS, we retain both sent and received text messages and the telephone number of both parties.
Personal data revealed in such communications will be recorded, however, in the extremely rare circumstances where Credit or Debit card details are given, the recording will be paused when in line with Payment Card Industry Data Security Standards (PCI DSS) and the data protection legislation including General Data Protection Regulations (GDPR).
For our joint protection and to better understand the effectiveness of our different marketing campaigns and business activities, we record, monitor and listen to telephone Calls & SMS recordings; for staff training, to improve customer service, to investigate and resolve complaints, for the detection, investigation and prevention of crime (including fraud), to take actions to protect staff from abusive callers and to assist in any legal matters.
We may be required or permitted, under the Data Protection Legislation, to disclose Call & SMS recordings including your personal data without your explicit consent, for example, if we have a legal obligation to do so, such as for; Law Enforcement, Fraud Investigations, Criminal Prosecutions or Court Proceedings.
Recorded calls are stored as stated above on our behalf for 12 months before being automatically deleted unless a legal reason exists to retain the data.
Keeping your Personal Data Secure
We have put in place appropriate technical and organisational security measures to prevent personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to personal data to those employees, contractors and other third parties who have a business need to do so.
We have put in place procedures to deal with personal data breaches and we will notify you and the applicable supervisory authority of a breach when we are legally required to do so.
How Long We Retain Your Personal Data
Get Recruited will retain your personal data indefinitely unless you request for it to be removed or until we deem that is no longer necessary for the purposes we collected it for. This means we will keep your personal data throughout the period of your relationship with us and whilst we are providing you with work-finding services, administering a job application and keeping in contact with clients and hiring organisations after our relationship ends.
If you no longer wish to receive our services you have the right at any time to request us to delete your personal data from our Candidate database. When we have deleted your data, we may retain your name and email address on our suppression list for 7 years (or until you apply for another job or ask us to provide work-finding services).
Subject to the services we have provided, we may continue to retain some of your personal data for legal compliance, accounting and tax purposes and other legitimate business purposes.
We may keep basic information about our candidates, client contacts and customers including contracts, name, evidence of identity and right to work in the UK, and financial and transaction data (e.g. timesheets, payslips, invoices, receipts) for up to 7 years from when our relationship ends.
Where there is no retention period stated in law, we determine the appropriate retention period for personal data by considering the amount, nature, and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of the data, the purposes for which we process it and whether we can achieve those purposes through other means, and the applicable legal requirements.
In some circumstances, we may anonymise your personal data (so that it can no longer be associated with you and we cannot identify you). We do this for research or statistical purposes in which case we may use this anonymised data indefinitely without further notice to you.
You can request more details of the retention periods applicable to your personal data by contacting us at: privacypolicy@get-recruited.co.uk
Your Legal Rights
You have the right at any time to:
Make a Data Subject Access Request to access personal data we hold about you. This enables you to receive a copy of the personal data we hold about you and to check that we are lawfully processing it.
Request rectification of the personal data that we hold about you. This enables you to have any incomplete or inaccurate personal data we hold about you corrected, although we may need to verify the accuracy of the new data you provide to us.
Request erasure/deletion of personal data we hold about you.
This enables you to ask us to delete personal data in the following circumstances: it is no longer necessary in relation to the purposes we collected or processed it or you have withdrawn your consent on which the processing is based and in each case, there is no other legal ground for the processing; if you object to the processing and there are no overriding legitimate grounds for the processing; if the personal data is unlawfully processed; and where we are required to erase your personal data to comply with local law. We may not always be able to comply with your request for erasure for legal reasons which will be notified to you, if applicable, at the time of your request.
Object to processing of your personal data where we are relying on a legitimate interest (or those of a third party) and there is something about your particular situation which makes you want to object to processing on this ground as you feel it impacts your fundamental rights and freedoms. You also have the right to object where we are processing your personal data for direct marketing purposes. In some cases, we may demonstrate that we have compelling legitimate grounds to process your personal data which override your rights and freedoms.
Request restriction of processing of your personal data. This enables you to ask us to suspend the processing of your personal data in the following scenarios: if you contest the accuracy of the personal data and you want us to verify the data’s accuracy; the processing of the personal data is unlawful but you do not want us to erase it; where you need us to hold the data even if we no longer require it as you need it to establish, exercise or defend legal claims; or you have objected to the processing and we need to verify whether we have to override legitimate grounds to process it.
Data Portability / Request the transfer of your personal data to you or directly to another controller. This right only applies to automated information which you initially provided consent for us to use or where we used the personal data to perform a contract with you. We will (unless there is an exemption) assist you by securely transferring your personal data directly to another controller where technically feasible or by providing you with a copy in a structured commonly used machine-readable format.
Withdraw consent at any time when we are relying on your consent to process your personal data. However, this will not affect the lawfulness of any processing carried out before you withdraw your consent. If you withdraw your consent, we may not be able to provide certain services to you. We will advise you if this is the case at the time you withdraw your consent.
Additional Information, Response Times and Fees
Get Recruited may need to request specific information from you to help us confirm your identity and ensure your right to access your personal data (or to exercise any of your other rights or when you make an informal request). This is a security measure to ensure that personal data is not disclosed to any person other than the individual who has the right to receive it. We may also contact you to ask you for further information in relation to your request to help us locate the personal data we hold about you and to speed up our response.
We try to respond to all legitimate requests within one month. It may take us longer than a month if your request is particularly complex or you have made a number of requests. In this case, we will notify you and keep you updated.
You will not have to pay a fee to exercise any of these rights. However, we may charge a reasonable fee if your request is unfounded, repetitive or excessive. Alternatively, we may refuse to comply with your request and in these circumstances or where we are legally permitted to do so, we will give you reasons for doing so.
You also have the right to ask Get Recruited to stop using your information. However, if this involves a request for deletion of your file, please be aware that we may not be required or able to do so, particularly where your file also holds information about our clients or financial information that we need to keep for periods of up to seven years, i.e. that relate to tax matters. Where we are unable to comply with your request we will provide reasons for failing to do so.
If you would like to make a request for information, please contact accessrequest@get-recruited.co.uk.
The Legal Basis for processing your Personal Data
We have set out a short description of the legal bases we rely on for processing personal data. We have also identified what our legitimate interests are, where appropriate.
We will only use your personal data when the law allows us to. Most commonly, we will use your personal data in the following circumstances:
to fulfil a contract we are about to enter into or have entered into with you (UK GDPR Article 6(1)(b));
where it is necessary for the purposes of our legitimate interests (UK GDPR Article 6(1)(f));
when it is necessary for compliance with a legal or regulatory obligation (UK GDPR Article 6(1)(c)); and
when you consent (UK GDPR Article 6(1)(a)) and Data Protection Act 2018.
A legitimate interest is when we have a business or commercial reason to use your information in conducting and managing our business. We will consider and balance any potential impact on you and your legal rights when we process your personal data for our legitimate interests.
We do not use your personal data for activities where our interests are overridden by the impact on you (unless we have your consent or it is necessary for compliance with a legal or regulatory obligation or we are permitted to by applicable law).
Purpose/Activity | Type of Personal Data | Lawful basis for processing Personal Data |
To contact you when you: submit your CV via our website, a job site; to register you as a candidate for work-finding services; when you make an employment application to us directly or via a job site, upload your CV to a job site and manage your application for an employed position. | (a) Identity | Legitimate Interests |
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(b) Contact details | Legal and regulatory duties (e.g. complying with applicable recruitment industry and immigration regulations) | |
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(c) Evidence of your identity and right to work in the UK | Your consent; | |
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(d) CV |
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(e) referees |
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(f) unspent criminal/motoring convictions |
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To provide you with work-finding services including sending you details of available job opportunities and job alert emails in accordance with your job search preferences and criteria, providing career advice, asking you to complete online skills tests, providing your CV, test results and/or background screening and verification (including when relevant and to the extent necessary, special category and/or criminal convictions data to clients in relation to their job vacancies/roles), paying your wages (if you are an agency worker) paying the fees if you work through an umbrella or your own Limited Company, and charging clients for placements we make. | (a) Identity | Fulfil a contract (Candidate and Client Contracts); |
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(b) Contact details | Legitimate interests (e.g. sending you job opportunities that may be of interest to you or considering your job application) | |
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(c) Financial data | Legal and regulatory duties | |
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(d) Transaction data | Your consent | |
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(e) Marketing and Communications | | |
Transferring your personal data to our group companies | (a) Identity | Legitimate interests (including work-finding services, and internal administrative purposes) |
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(b) Contact details | Your consent | |
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(c) Evidence of your identity and right to work in the UK |
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(d) CV |
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(e) referees |
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(f) unspent criminal/motoring convictions |
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Disclosing your personal data to government and law enforcement agencies and our appointed third-party vendors providing goods and services, including providers of data analysis services vendors located in the US, and Cloud-based service providers | a) Identity | Fulfil a contract |
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(b) Contact details | Legitimate interests (including administrative purposes) | |
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(c) Evidence of your identity and right to work in the UK | Legal and regulatory duties | |
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(d) CV | | |
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(e) referees | | |
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(f) unspent criminal/motoring convictions | | |
To manage our relationship with you including: | (a) Identity | Fulfil a contract |
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(a) Notifying you about changes to our Candidate or Client Agreements or Privacy Notices | (b) Contact | Legal or regulatory duty |
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(b) Asking you to leave a review or feedback or complete a survey | (c) Profile/Survey | Your consent |
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(c) administration and IT services connected with representing you for roles, placing you in temporary assignments to work for our clients, processing timesheets, payroll and other payments, tax deductions, issuing payslips, etc | (d) Marketing and Communications |
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Keeping your personal data secure to prevent it from being lost, used, accessed, disclosed or altered in an authorised way | (a) Identity | Legal and regulatory duties |
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(b) Contact details | Legitimate interests | |
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(c) Evidence of your identity and right to work in the UK | Fulfil a contract | |
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(d) CV | | |
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(e) references | | |
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(f) unspent criminal/motoring convictions | | |
To investigate issues, disputes and complaints between us, and between us, you and our clients and to respond and seek to resolve them | (a) Identity | Legal and regulatory duties |
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(b) Contact | Legitimate interests | |
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(c) Profile | Fulfil a contract | |
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(d) Usage data | Your consent | |
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(e) Marketing and Communications |
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To administer and protect our business and our website (including monitoring activities, troubleshooting, data analysis, analytics, testing, system maintenance, technical support, reporting and hosting of data and cookies) | (a) Identity | Legitimate interests |
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(b) Contact | Legal and regulatory duties | |
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(c) Technical data | | |
For marketing and communications, job alerts and to make suggestions and recommendations to you about other relevant services that may be of interest to you (e.g. the Get Recruited Newsletter, Salary Guides, Online training) and inviting you to attend events) and sending AI-matched job recommendations | (a) Identity | Legitimate interests |
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(b) Contact | Your consent (send you job opportunities, salary guides, careers and other relevant information) | |
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(c) Technical data | Where we have a business relationship with you, sending you marketing based on the ‘soft opt-in’ | |
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(d) Usage data |
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(e) Profile data |
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To deliver relevant website content and measure or understand the effectiveness of our advertising | (a) Identity | Legitimate interests (to study how customers use our products/services/website, to develop them, to grow our business and to inform our marketing strategy) |
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(b) Contact | Your consent | |
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(c) Profile data | | |
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(d) Usage data | | |
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(e) Marketing and Communications | | |
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(f) Technical data | | |
To use providers of data analysis services including the assistance of artificial intelligence for the purpose of efficient placement of candidates and job recommendations, data analytics to improve our website, non-essential cookies, products/services, marketing, customer relationships and experiences | (a) Technical data | Legitimate interests (to help us match your job search requirements with vacancies, define types of customers for our products and services, maintain and monitor website performance, improve our website and services and to develop our business and to inform our marketing strategy) |
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(b) Usage data | Your consent | |
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(c) Profile data |
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Retaining your personal data | (a) Identity | Fulfil a contract |
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(b) Contact details | Legal and regulatory duties | |
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(c) Evidence of your right to work in the UK | | |
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(d) CV | | |
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(e) referees | | |
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(f) unspent criminal/motoring convictions | | |
To help us respond to queries, and requests from regulators, government and law enforcement agencies such as HMRC, Home Office, UK Visas and Immigration, the Courts, Police and other law enforcement agencies | (a) Identity | Legitimate interests |
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(b) Contact | Legal and regulatory duties |
Marketing Messages
Where we are providing a client or hiring organisation with work-finding services, you will receive email marketing and/or postal marketing communications from us even if you have not given us consent as we rely on the ‘soft opt-in’ form of consent.
For prospective clients and hiring organisations, we may send business-to-business email marketing and postal marketing to corporate contacts.
The source of business contact data may be the individual themselves, or their name and business details may be provided to us by a member of their Business Support, HR or Procurement department, another hiring manager or existing business contact or a candidate we have placed or that has interviewed at the organisation. We may also obtain these details from websites, social media, public and other sources. This processing is necessary for the purposes of our legitimate interests in providing our services.
You may receive email marketing communications from us if you provided us with your details when you entered a competition or registered with us at a job fair, promotional or networking event or attended a training course and you have given us consent to send you marketing. If you give us consent we may also use your identity, contact details, technical data, usage data and profile data to form a view and decide which services may be of interest or relevant to you.
Email marketing campaigns may contain tracking facilities within the actual email. Subscriber activity is tracked and stored in a database for future analysis and evaluation. Such tracked activity may include; the opening of emails, forwarding of emails, the clicking of links within the email content, times, dates and frequency of activity. This information is used to refine future email campaigns and supply the user with more relevant content based on their activity. In compliance with UK Spam Laws and the Privacy and Electronic Communications Regulations 2003 subscribers are given the opportunity to unsubscribe at any time through an automated system. This process is detailed at the footer of each email campaign.
In addition, please note: If an automated unsubscribe system is unavailable clear instructions on how to unsubscribe will be detailed instead, you can also unsubscribe by forwarding the email received to removeme@get-recruited.co.uk.
Job Alerts & Newsletters
To subscribe to job alerts & Newsletter messages, you will be required to provide your e-mail address and or mobile phone number which will be used for the purpose of keeping you informed of the latest jobs in your nominated industry and we will provide you with industry news.
Should you decide that you no longer wish to receive this information, where possible, unsubscribe links will be provided with job alerts or newsletter messages that you receive. In the absence, of an unsubscribe link, a link to our privacy policy will be available where you can request removal by forwarding the original email to the email address; removeme@get-recruited.co.uk.
Job alerts can also be received via social media posts without having to provide your email address or phone number.
Subscriptions are taken in compliance with UK Spam Laws detailed in the Privacy and Electronic Communications Regulations 2003. All personal details relating to subscriptions are held securely and in accordance with the Data Protection Act 2018. No personal details are passed on to third parties nor shared with companies/people outside of the company that operates this website.
Email marketing campaigns may contain tracking facilities within the actual email. Subscriber activity is tracked and stored in a database for future analysis and evaluation. Such tracked activity may include; the opening of emails, forwarding of emails, the clicking of links within the email content, times, dates and frequency of activity. This information is used to refine future email campaigns and supply the user with more relevant content based on their activity. In compliance with UK Spam Laws and the Privacy and Electronic Communications Regulations 2003 subscribers are given the opportunity to unsubscribe at any time through an automated system. This process is detailed at the footer of each email campaign.
In addition, please note: If an automated unsubscribe system is unavailable clear instructions on how to unsubscribe will be detailed instead, you can also unsubscribe by forwarding the email received to removeme@get-recruited.co.uk.
Aggregate Information about Get Recruited's online visitors
We gather information and statistics collectively about all visitors to our website and all of the Get Recruited group of company websites, for example, which area users access most frequently and which services users access the most. We only use such data in the aggregate form.
This information helps us determine what is most beneficial for our users and how we can continually improve our online services to create a better overall experience for our users. We also publish some of this information on the Get Recruited group company websites. We may also undertake marketing profiling to help us identify services or jobs which may be of interest to you.
Use of Cookies
Get Recruited uses cookies to better your experience while visiting our websites. Where applicable our websites use a cookie control system allowing the user on their first visit to the website to allow or disallow the use of cookies on their computer or device.
This complies with recent legislation requirements for websites to obtain explicit consent from users before leaving behind or reading files such as cookies on a user’s computer/device.
The cookies in use to deliver Google Analytics service are described in the table below.
Cookie | Title | Description |
| |
__utma | | | | |
__utmb | | These cookies are used to store information, such as what time your current visit occurred, whether you have been to the site before, and what site referred you to the web page. | | |
__utmc | Google Analytics | These cookies contain no personally identifiable information but they will use your computer’s IP address to know from where in the world you are accessing the Internet. | | |
__utmv | | Google stores the information collected by these cookies on servers in the United States. Google may transfer this information to third parties where required to do so by law, or where such third parties process the information on Google’s behalf. | | |
__utmz | | | | |
Opt-out
To provide website visitors with more choices on how data is collected by Google Analytics, Google has developed the Google Analytics Opt-out Browser Add-on. The add-on communicates with Google Analytics JavaScript (ga.js) to stop data from being sent to Google Analytics. The Google Analytics Opt-out Browser Add-on does not affect the usage of the website in any other way. A link to further information on the Google Analytics Opt-out Browser Add-on is provided below for your convenience.
http://tools.google.com/dlpage/gaoptout?hl=None
For more information on the usage of cookies by Google Analytics please see the Google website. A link to the privacy advice for this product is provided below for your convenience.
http://www.google.com/analytics/learn/privacy.html
Disabling Cookies
If you would like to restrict the use of cookies you can control this in your Internet browser. Links to advice on how to do this for the most popular Internet browsers are provided below for convenience and will be available for the Internet browser of your choice either online or via the software help (normally available via key F1).
Internet Explorer http://windows.microsoft.com/en-GB/windows7/Block-enable-or-allow-cookies
Google Chrome https://support.google.com/chrome/bin/answer.py?hl=en-GB&answer=95647&p=cpn_cookies
Mozilla Firefox http://support.mozilla.org/en-US/kb/Blocking%20cookies
Apple Safari https://www.apple.com/legal/privacy/en-ww/cookies/
Other websites
Although this website only looks to include quality, safe and relevant external links, users are advised to adopt a policy of caution before clicking any external web links mentioned throughout this website.
Get Recruited cannot guarantee or verify the contents of any externally linked website. Clicking on a link or banner advertisement may result in your transferral to another website, where data privacy practices may be different to that of Get Recruited.
Visitors should consult the other website’s privacy policies as we are not responsible for, and have no control over, information that is submitted to or collected by these third parties. You should therefore note that you click on external links at their own risk and Get Recruited cannot be held liable for any damages or implications caused by visiting any external links mentioned.
Social Media Platforms
Communication, engagement and actions are taken through external social media platforms that this website and Get Recruited participate in subject to the terms and conditions and the privacy policies of each social media platform respectively.
Users are advised to use social media platforms wisely and communicate and engage with them with due care and attention and use caution in regard to their own privacy and personal details.
Get Recruited will never ask for personal or sensitive information through social media platforms (or SMS for that matter) and encourage users wishing to discuss sensitive details to contact them through primary communication channels of the website, telephone or email.
Get Recruited may use social sharing buttons which help share web content directly from web pages to the social media platform in question. You are advised before using such social sharing buttons that you do so at your own risk and note that the social media platform may track and save your request to share a web page respectively through your social media platform account.
Shortened Links & Links to other websites
Our website, email communications, SMS and social media may include links to third-party websites, plug-ins and applications. Clicking on those links or enabling those connections may allow third parties to collect or share data about you. We do not control these third-party websites and are not responsible for their privacy statements.
By default, some social media platforms shorten lengthy URLs (for example http://bit.ly/zyGec). You are advised to use caution before clicking any shortened URLs published on social media platforms by Get Recruited and employees representing the business. Despite the best efforts to ensure only genuine URLs are published, many social media platforms are prone to spam and hacking and therefore we do not control these third-party websites and are not responsible for their privacy statements.
In addition, within the recruitment industry, fraudsters have been known to impersonate recruitment businesses and their employees. Fraudsters attempt to use convincing techniques such as utilising; company branding/logos, genuine employee names & employee photographs. Communications can often include the sharing of full and shortened website links to 3rd party websites.
If you receive communications appearing to originate from Get Recruited, please contact us to verify the authenticity through primary communication channels of the Get Recruited website, telephone or email.
We cannot be held liable for any damages or implications caused by visiting any full or shortened links or for any communications that do not originate from Get Recruited.
Resources & Further Information
Internet-based transfers
Given that the Internet is a global environment, using the Internet to collect and process personal data necessarily involves the transmission of data on an international basis. Therefore, by browsing our website and communicating electronically with us, you acknowledge and agree to our processing of personal data in this way.
Changes to our Privacy Policy
This Privacy policy may be changed by Get Recruited at any time. If we change our privacy policy in the future, we will advise you of changes or updates to our privacy policy by a prominent notice on our website, which will be visible for 7 days. Continued use of this website or our services after such changes will constitute your acceptance of such changes.
If, at any time, you have questions or concerns about Get Recruited online privacy commitment, please feel free to e-mail us at privacypolicy@get-recruited.co.uk
Equal Opportunities
Get Recruited is an equal opportunities employer and a company committed to diversity. This means that all job applicants and members of staff will receive equal treatment and that we will not discriminate on grounds of gender, marital status, race, ethnic origin, colour, nationality, national origin, disability, sexual orientation, religion or age. As part of our commitment to equal opportunities, we may from time to time use the information provided by you for the purposes of diversity monitoring. All such information will be used on an anonymised basis.
Customer Feedback and Complaints
If you would like to share your experience of working with us, whether it’s to tell us our staff were great and found your work or if something isn’t quite right, we want to hear about it.
You can provide feedback to your contact at the Get Recruited office or to their line manager. If you are not entirely satisfied with a response you have received, you can put your concerns in an email, outlining the issues, your desired outcome, and any other information you believe is relevant and send it to: privacypolicy@get-recruited.co.uk
You have the right to make a complaint at any time to the UK supervisory authority for data protection issues, the Information Commissioner’s Office (ICO), (https://www.ico.org.uk). We would ask you to provide us with the opportunity to discuss your concerns with you before you contact the ICO:
If you have any questions about how we use your personal data, contact us at: privacypolicy@get-recruited.co.uk
Contact
If you have any enquires you can contact us at privacypolicy@get-recruited.co.uk or by writing to us at:
Get Recruited UK ltd
Fountain House
83 Fountain Street
Manchester
M2 2EE